How We Work Together
Boutique Travel Planning, Done Thoughtfully
At The Wayfarer Agency, I offer boutique-style travel planning. That means personalized, high-touch service for a limited number of clients who want trips that feel intentional, seamless, and genuinely special. Not rushed. Not cookie-cutter. Not built around whatever happens to be cheapest that week.
Let’s clear something up early.
Travel advisors are not deal-chasers or discount hunters. While I always look for strong value, my real role is to design travel that fits your life, priorities, and travel style. The goal is not just to book a trip, but to get it right.
Why Clients Trust The Wayfarer Agency
How the Process Works
1. We start with a conversation (30 minutes)
Once you reach out, I’ll send you a link to my booking calendar where you can choose a time that works best for you. During our call, we’ll chat about your travel ideas, must-haves, deal-breakers, and wish list. This conversation allows me to understand what you’re looking for and to give you a clear, realistic picture of costs, timelines, and what’s possible before we move forward.
2. Moving forward together
If we decide we are a good fit, I’ll send over my Planning Fee Agreement, Terms and Conditions, Booking Forms, and Insurance Waiver. This ensures we are aligned on expectations and how we will work together.
3. Planning fee
Before any research or itinerary design begins, a non-refundable planning fee is collected. This fee covers the time, expertise, and professional research required to thoughtfully design your trip. Simply put, custom planning begins once the fee is in place.
4. I design your options
You’ll receive up to three tailored travel proposals aligned with your goals, timeline, and travel style
5. You choose, I take care of the rest
We fine-tune the details, you select your preferred option, and I handle the bookings along with pre-trip support and guidance
Why I Work This Way:
Travel pricing and availability change quickly. I begin in-depth planning only once a client is ready to move forward so that quotes are accurate, current, and realistic. This approach allows me to give my full attention to clients who are committed to creating a well-planned trip, not just browsing ideas.
Ready for a trip that’s thoughtful, meaningful, and completely yours?
Let’s talk.
Curious why I charge planning fees?
Click to read my VERY honest take on why they're becoming standard for travel advisors in 2026 and why the actually benefit you.
"I just needed to send out a HUGE recommendation for anyone looking for an amazing travel agent!
We had little knowledge and a big dream and Nicole spent hours working on making that dream a reality. The result was a trip of a lifetime for our son!
She took care of everything from flights to transfers to tours - covering a huge portion of the country we visited. Prompt replies, adjusted to changes, answered all our questions, and talked us through every step of the way.
We couldn't have done it without her and are so grateful. So - if you are looking for a travel agent who can work miracles - Nicole is it!!
- Lindsey E.